Document Security Solutions for Education, e-Learning and Training
From higher education to e-learning sites, online classes and digital course materials are dramatically changing the learning process. Students are using their smartphones, laptops, and tablets to receive assignments, read textbooks, access libraries, and collaborate with each other. With these technological advancements in learning, educational institutions face numerous document security challenges. These range from protecting confidential information and intellectual property to preserving copyright and institutional revenue streams. To support academia’s special requirements, FileOpen delivers the right balance of document security and accessibility with lightweight DRM.
A training and professional association that exclusively provided on-site training was expanding to on-line courses. With this new delivery model came a new set of challenges. The association wanted to provide their users an easy transition from print to digital, but more stringent copyright laws applied to the digital content. Further, they wanted to link document access to the same credentials their users set up during payment processing. Last but not least, they needed to protect their investment in online training by guarding against document redistribution and misuse. After reviewing several DRM tools, the company chose FileOpen RightsManager™, which enabled both their IT staff and their end-users a smooth transition to the new system.
The Solution: FileOpen RightsManager
- Allow access to documents from PCs, smartphones and tablets
- Deploy quickly and scale as needed
- Publish documents in native PDF and OPN (zero client-install)
- Terminate access automatically as payments fail
- Prevent unauthorized sharing
- Edit or revoke permissions at any time — even after delivery
- Report & audit on document activity
- Comply with industry regulations such as the Digital Millennium Copyright Act or the Federal Educational Rights and Privacy Act (FERPA)
|Expiration by Usage
Documents expire after a certain number of opens/ prints.
|Expiration by Term/Time
Documents expire after a certain term or specified date.
Watermark documents with user identifying information (view/print).
Prevent printing of a physical copy or conversion into another format.
|Copy & Save Control
Stop copying or saving (of file and of contents)
Track user and document activity / history.
Enable secure offline viewing for time-limited periods (airplanes, trains, etc).
Prevents users from capturing screenshots.
FileOpen RightsManager™: An on-premise client/server solution with the added benefit of cloud-based policy management and user authentication.
FileOpen Developer Toolkit: Develop your own authentication layer and administration console leveraging the FileOpen encryptor module, client extensions and example code.
FileOpen RightsServer™: An on-premise deployment that allows businesses to encrypt documents and authenticate users on their own server or intranet.
Supported Formats and Viewers
FileOpen Plug-in for Adobe Acrobat® and Reader®: Displays secured native PDF documents in the free Adobe Reader. Versions available for Windows, Mac and Linux.
FileOpen Viewer™: Displays secure documents in any Web browser without need for a download or installation. Requires a web browser running Flash Player 9 or later.
FileOpen Client for Microsoft Office®: Displays secure documents via an add-in to Microsoft Word/Excel/Powerpoint.
FileOpen Viewer for iPad® & iPhone®: Displays secure documents via the FileOpen Viewer app for iOS, available through the Apple App Store. Requires iOS 4 or higher.
Whitepapers & Articles:
- Using FileOpen to Prevent Pass-Along of Emailed Documents
- FileOpen for Publishing and E-commerce
- DRM for Data Loss Prevention
- What is DRM for Documents?