FileOpen Solutions for Corporate & Professional
In business today, the walls have come down-- employees are sharing documents by email, via cloud-based storage services, and by BYOD. This new paradigm presents serious threats by increasing the possibility of unauthorized access to your most sensitive internal documents.
FileOpen's rights management solutions help you mitigate this risk by extending your firewall security and credentials to documents themselves, wherever they are accessed. FileOpen's admin tools make it easy to assign access and document permissions based on a user’s ‘need to know’, their role in the business or the sensitivity of information being shared. You can grant or revoke permissions, either in advance or after distribution, with a click of a button.
Despite the heightened security, your employees' workflow does not change. After an initial registration, authentication is transparent and documents may be viewed within standard viewers such as Adobe Reader and Microsoft Word.
A North American electronics manufacturer relied on a perimeter security solution to gate the entry to documents hosted on their extranet, which included design reviews, price lists, patent applications and more. The company learned how just ineffective their document protection strategy was when a former partner leaked design documents for a new product to a competitor. To prevent this type of breach again, the company began researching DRM tools that would enable them to revoke access to documents even outside their extranet, as well as watermark any printouts with user-identifying data. After reviewing several DRM solutions, the company chose FileOpen RightServer™ as a first line of defense for their documents.
The Solution: FileOpen RightsServer
- Integrate with existing CRM, intranet and extranet
- Manage users and policies from anywhere
- Publish documents in commonly used formats (PDF, Word, Excel, PPT)
- Prevent unauthorized access regardless of how the document was obtained
- Edit or revoke permissions at any time — even after delivery
- Control printing and apply user/device identifying watermarks to each view/print
- Report on document and user activity
- Integrate and secure cloud-based storage
|Expiration by Usage
Documents expire after a certain number of opens/prints.
|Expiration by Term/Time
Documents expire after a certain term or specified date.
Watermark documents with user identifying information (view/print).
Prevent printing of a physical copy or conversion into another format.
|Copy & Save Control
Stop copying or saving (of file and of contents)
Track user and document activity / history.
Enable secure offline viewing for time-limited periods (airplanes, trains, etc).
Prevents users from capturing screenshots.
FileOpen RightsServer™: An on-premise deployment that allows businesses to encrypt documents and authenticate users on their own server or intranet.
FileOpen RightsManager™: An on-premise client/server solution with the added benefit of cloud-based policy management and user authentication.
FileOpen Developer Toolkit: Develop your own authentication layer and administration console leveraging the FileOpen encryptor module, client extensions and example code.
Supported Formats and Viewers
FileOpen Plug-in for Adobe Acrobat® and Reader®: Displays secured native PDF documents in the free Adobe Reader. Versions available for Windows, Mac and Linux.
FileOpen Viewer™: Displays secure documents in any Web browser without need for a download or installation. Requires a web browser running Flash Player 9 or later.
FileOpen Client for Microsoft Office®: Displays secure documents via an add-in to Microsoft Word/Excel/Powerpoint.
FileOpen Viewer for iPad® & iPhone®: Displays secure documents via the FileOpen Viewer app for iOS, available through the Apple App Store. Requires iOS 4 or higher.