In business today, the walls have come down-- employees are sharing documents by email, via cloud-based storage services, and by BYOD. This new paradigm presents serious threats by increasing the possibility of unauthorized access to your most sensitive internal documents.
FileOpen's rights management solutions help you mitigate this risk by extending your firewall security and credentials to documents themselves, wherever they are accessed. FileOpen's admin tools make it easy to assign access and document permissions based on a user’s ‘need to know’, their role in the business or the sensitivity of information being shared. You can grant or revoke permissions, either in advance or after distribution, with a click of a button.
Despite the heightened security, your employees' workflow does not change. After an initial registration, authentication is transparent and documents may be viewed within standard viewers such as Adobe Reader and Microsoft Word.
A North American electronics manufacturer relied on a perimeter security solution to gate the entry to documents hosted on their extranet, which included design reviews, price lists, patent applications and more. The company learned how just ineffective their document protection strategy was when a former partner leaked design documents for a new product to a competitor. To prevent this type of breach again, the company began researching DRM tools that would enable them to revoke access to documents even outside their extranet, as well as watermark any printouts with user-identifying data. After reviewing several DRM solutions, the company chose FileOpen RightServer™ as a first line of defense for their documents.