FileOpen Solutions for Government & Public Sectors
Governmental organizations are bound by law to protect certain kinds of information, but even the most stringent authentication mechanisms can fail if documents travel outside the firewall. FileOpen's document security solutions for government extend the security mechanisms which are already in place to documents themselves, wherever they may travel.
Since FileOpen's security architecture is based on open standards, FileOpen solutions easily integrate into existing infrastructures, allowing governments to make the most of limited resources and scale to meet higher volumes. With broad support for standard encryption protocols, document formats and viewers, government organizations can be sure that choosing FileOpen won't lock them into a proprietary or inflexible system.
With over a decade of serving defense, procurement, housing and other governmental bodies worldwide, FileOpen's solutions have been rigorously tested and proven to meet the stringent requirements of government.
A division of the U.S. Army responsible for providing healthcare to military personnel faced particular challenges maintaining compliance with federal regulations. Tasked with protecting classified and sensitive information in documents, they needed to link document access to existing user credentials so that only personnel with a “need to know” could view them. The department also wanted to leverage existing investments in Microsoft technology and data classification infrastructure without having to implement redundant technology.
After a thorough evaluation of document security solutions, the department chose FileOpen RightsServer™ to protect all PDF, Word and Excel documents created within the organization. The software was installed on their existing Windows server and intranet, seamlessly tying into their classification engine. Administrators uploaded users from existing databases into groups with pre-defined access levels based on their area of expertise and authority.
The Solution: FileOpen RightsServer
- Granular access & policy controls ensuring access on a strict ‘need-to-know’ basis
- Persistent protection applied at document creation
- Protect privacy and sensitive information as outlined in federal mandates
- Ability to distribute documents through any online channel or removeable media
- Report on document and user activity
|Expiration by Usage
Documents expire after a certain number of opens/ prints.
|Expiration by Term/Time
Documents expire after a certain term or specified date.
Watermark documents with user identifying information (view/print).
Prevent printing of a physical copy or conversion into another format.
|Copy & Save Control
Stop copying or saving (of file and of contents)
Track user and document activity / history.
Enable secure offline viewing for time-limited periods (airplanes, trains, etc).
Prevents users from capturing screenshots.
FileOpen RightsServer™: An on-premise deployment that allows businesses to encrypt documents and authenticate users on their own server or intranet.
FileOpen RightsManager™: An on-premise client/server solution with the added benefit of cloud-based policy management and user authentication.
FileOpen Developer Toolkit: Develop your own authentication layer and administration console leveraging the FileOpen encryptor module, client extensions and example code.
Supported Formats and Viewers
FileOpen Plug-in for Adobe Acrobat® and Reader®: Displays secured native PDF documents in the free Adobe Reader. Versions available for Windows, Mac and Linux.
FileOpen Viewer™: Displays secure documents in any Web browser without need for a download or installation. Requires a web browser running Flash Player 9 or later.
FileOpen Client for Microsoft Office®: Displays secure documents via an add-in to Microsoft Word/Excel/Powerpoint.
FileOpen Viewer for iPad® & iPhone®: Displays secure documents via the FileOpen Viewer app for iOS, available through the Apple App Store. Requires iOS 4 or higher.
Whitepapers & Articles:
- FileOpen for Scientific/Technical/Medical (STM) Publishing
- Using FileOpen to Prevent Pass-Along of Emailed Documents
- FileOpen for Enterprise Rights Management (ERM)
- DRM for Data Loss Prevention
- The Health Insurance Portability and Accountability Act of 1996 (HIPAA)
- The Health Information Technology for Economic and Clinical Health (HITECH) Act
- Memorandum from the Office of Management and Budget (protecting of sensitive agency information)
- Memorandum from the Office of Management and Budget (protecting personally identifiable information)
- Information Security Oversight Office (ISOO)