FileOpen Solutions for Financial Services
In the financial services sector, the exchange of confidential documents is essential to doing business. Basic firewall and password-based security don't make the grade when documents need to be exchanged quickly during a financial transaction. Moreover, financial documents can contain sensitive and private information subject to federal regulations, so security breaches can expose firms to legal risks.
As the leading provider of document security and rights management technology to the Virtual Data Room (VDR) market, FileOpen document security solutions have been rigorously tested and proven to meet the demanding requirements of financial services. With broad support for the standard document viewers and mobile devices your colleagues use every day, you can be sure that implementing strong document security won't slow down your business.
A boutique investment banking firm used email extensively to exchange confidential documents with internal teams, external stakeholders, attorneys, consultants and customers. The documents were protected in transit through standard email encryption, but once decrypted the documents exposed the organization to unauthorized access and usage. Due to the regulated nature of the information being exchanged, the firm chose to address these vulnerabilities before a breach occurred. After evaluating several large-scale enterprise rights management solutions, the organization implemented FileOpen RightsServer™. With FileOpen RightsServer, the firm could protect against unauthorized access, enforce acceptable use policy and comply with industry regulations without overwhelming their small IT staff.
The Solution: FileOpen RightsServer
- Integrate with existing infrastructure for centralized control over distributed documents
- Prevent unauthorized access regardless of how the document was obtained
- Ability to edit or revoke permissions at anytime
- Expire access by date, term or usage
- Ensure secure document disposal / destruction policies are enforced
- Publish documents in standard document formats (PDF, Word, Excel, PPT)
- Ability to view protected documents without plug-ins or client software*
- Control printing and apply user/device identifying watermarks to each print
- Monitor and audit document use by user
- Integrate with cloud-based storage
|Expiration by Usage
Documents expire after a certain number of opens/ prints.
|Expiration by Term/Time
Documents expire after a certain term or specified date.
Watermark documents with user identifying information (view/print).
Prevent printing of a physical copy or conversion into another format.
|Copy & Save Control
Stop copying or saving (of file and of contents)
Track user and document activity / history.
Enable secure offline viewing for time-limited periods (airplanes, trains, etc).
Prevents users from capturing screenshots.
FileOpen RightsServer™: An on-premise deployment that allows businesses to encrypt documents and authenticate users on their own server or intranet.
FileOpen RightsManager™: An on-premise client/server solution with the added benefit of cloud-based policy management and user authentication.
FileOpen Developer Toolkit: Develop your own authentication layer and administration console leveraging the FileOpen encryptor module, client extensions and example code.
Supported Formats and Viewers
FileOpen Plug-in for Adobe Acrobat® and Reader®: Displays secured native PDF documents in the free Adobe Reader. Versions available for Windows, Mac and Linux.
FileOpen Viewer™: Displays secure documents in any Web browser without need for a download or installation. Requires a web browser running Flash Player 9 or later.
FileOpen Client for Microsoft Office®: Displays secure documents via an add-in to Microsoft Word/Excel/Powerpoint.
FileOpen Viewer for iPad® & iPhone®: Displays secure documents via the FileOpen Viewer app for iOS, available through the Apple App Store. Requires iOS 4 or higher.
Whitepapers & Articles:
- FileOpen for Secure Virtual Dealrooms (VDRs)
- DRM for Data Loss Prevention
- What is DRM for Documents?
- FileOpen for Enterprise Rights Management (ERM)
- Gramm-Leach-Bliley Act (GLBA)
- European Union Data Protection Directive
- Sarbanes-Oxley Act of 2002 (SOX)