FileOpen Solutions for Regulatory Compliance
As your organization moves toward 100% paperless document distribution, can you be sure you are in compliance with industry, federal and international regulations? Regulations such as HIPAA and HITECH in the healthcare industries require that organizations ensure the privacy of patients and customers’ personal information. In the financial industry, Sarbanes-Oxley, GLBA, and EU regulations call for the protection of personal financial information.
FileOpen's document encryption and rights management solutions have been used by leaders in highly regulated industries for over a decade to achieve compliance and protect their customers' privacy. From allowing only the intended recipient of a document to view and print it, to applying access controls such as expiration and watermarking, FileOpen's document security solutions can ensure compliance across the whole organization.
A large investment management company had just completed their annual audit and risk assessment for security and compliance. Although the company had strong firewall security in place, the audit revealed that in order to comply with privacy regulations, they needed to broaden their security efforts to documents sent digitally to their customers.
The company sought a solution that met three main requirements: the ability to support multiple devices, deliver documents via email and Web, and maintain compliance with Sarbanes Oxley and Gramm-Leach-Bliley.
After careful review of several DRM and VDR technologies, the company chose FileOpen Developer Toolkit. As a result, they were able to implement enterprise-wide document-level security and compliance, significantly reducing their risk of legal exposure and privacy infringement in the process.
The Solution: FileOpen Developer Toolkit
- Integrate with existing infrastructure for centralized control
- Support for any document distribution channel – email, intranet, Web, etc.
- Ensures compliance with the Gramm-Leach-Bliley Act and Sarbanes-Oxley
- Report/audit document access and usage
- Ability to edit or revoke permissions at anytime
|Expiration by Usage
Documents expire after a certain number of opens/ prints.
|Expiration by Term/Time
Documents expire after a certain term or specified date.
Watermark documents with user identifying information (view/print).
Prevent printing of a physical copy or conversion into another format.
|Copy & Save Control
Stop copying or saving (of file and of contents)
Track user and document activity / history.
Enable secure offline viewing for time-limited periods (airplanes, trains, etc).
Prevents users from capturing screenshots.
FileOpen Developer Toolkit: Develop your own authentication layer and administration console leveraging the FileOpen encryptor module, client extensions and example code.
FileOpen RightsManager™: An on-premise client/server solution with the added benefit of cloud-based policy management and user authentication.
FileOpen RightsServer™: An on-premise deployment that allows businesses to encrypt documents and authenticate users on their own server or intranet.
Supported Formats and Viewers
FileOpen Plug-in for Adobe Acrobat® and Reader®: Displays secured native PDF documents in the free Adobe Reader. Versions available for Windows, Mac and Linux.
FileOpen Viewer™: Displays secure documents in any Web browser without need for a download or installation. Requires a web browser running Flash Player 9 or later.
FileOpen Client for Microsoft Office®: Displays secure documents via an add-in to Microsoft Word/Excel/Powerpoint.
FileOpen Viewer for iPad® & iPhone®: Displays secure documents via the FileOpen Viewer app for iOS, available through the Apple App Store. Requires iOS 4 or higher.
Whitepapers & Articles:
- Using FileOpen to Prevent Pass-Along
- DRM for Data Loss Prevention
- What is DRM for Documents?
- FileOpen for Enterprise Rights Management (ERM)
- Health Insurance Portability & Accountability Act (HIPAA)
- Health Information Technology for Economic & Clinical Health (HITECH)
- Gramm-Leach-Bliley Act (GLBA)
- European Union Data Protection Directive
- Sarbanes-Oxley Act of 2002 (SOX)